Please read the instructions carefully.
When entering the submission portal…
You need to create a new account to submit an abstract:
- If you are currently a member or have been a member of ESHG in the last 7 years, you already have an account. Click on “Forgot your password” and enter your e-mail address. You will receive an e-mail with an activation link for updating your password (ATTENTION: link is only valid for 24 hours!). Once you have updated your password you can log in with your new credentials
- If you have not been a member of ESHG in the last 7 years, click on “Create new account”. Fill in all required fields and save your personal information by clicking “Finish”.
How to start the abstract submission…
Once you have logged into the submission portal, click on the “+New” button to start your abstract submission. If you cannot see this button, please make sure you are located in the tab labelled “Submissions”.
Read through the conditions carefully and confirm them.
SUBMISSION STEP 1: TITLE
- In the title, please use capital letters ONLY where necessary (e.g. “Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR”).
- Use italics only where required by nomenclature.
- DO NOT add line breaks in the title.
SUBMISSION STEP 2: TOPIC
Take the time to find the correct submission topic for your paper and select the most suitable topic from the list provided.
ESHG 2025 Abstract Submission Topics
SUBMISSION STEP 3: KEYWORDS
Please enter up to 3 keywords describing your work (at least 1 required).
SUBMISSION STEP 4: AUTHORS
- First you need to add the presenting author information. The contact details will be prepopulated from the profile information you supplied. In case you will not present the abstract at the conference, you can overwrite the information.
- In the next step you can add institutions, add co-authors, change who is presenting (marked in green), change the order of authors or add a consortium.
- To add a new author click on “Add Author” and check if the person is already in the system by entering their email address and clicking on “Search”.
- If the person is already in the system, you can select them from the provided list by clicking on “Add”. Review the prepopulated contact information, add any missing information and potential conflicts of interest, save and continue.
- If the person is not in the system yet, use the button “Enter your Author here!”, add all information, save and continue.
- A maximum of 50 authors with 3 institutions per author is allowed.
- Remember that you may be presenting author of only one paper, but co-author of any number of abstracts.
- DISCLOSURE INFORMATION: In order to help readers form their own judgments of potential bias in published abstracts, submitters are asked to declare any competing financial interests of all authors. Contributions of up to EUR 10.000,- (or equivalent value in kind) per year per company are considered “Modest”. Contributions above EUR 10.000,- per year are considered “Significant”.
SUBMISSION STEP 5: PRESENTATION PREFERENCE
Select whether you prefer an oral or poster presentation. Kindly note that the Scientific Programme Committee may allocate your presentation differently, e.g. a paper submitted as ‘oral preferred’ may be accepted as poster, if it cannot be allocated as a talk. Hybrid poster and E-Poster will indicate that the presenter does not wish to give a talk.
SUBMISSION STEP 6: ABSTRACT TEXT
The text may be typed in or copy/pasted from an existing document. The abstract body should be structured as follows:
– Background
– Material and Methods
– Results
– Conclusion
Abstract format:
- The abstract text must not exceed 250 words.
- Do not include the title and authors in the abstract text.
- Grant references must be included in the step “Additional information”.
- Tables may be included (10 words will be deducted from the max. word count). You can either use the “Create a Table” function or copy/paste it from a word document.
- Graphics are NOT allowed.
- Special characters are widely supported.
- Download a sample abstract with instructions
SUBMISSION STEP 7: ADDITIONAL INFORMATION
1. Indicate whether your abstract is a regular, encore or trial in progress abstract. For an encore abstract please fill in where the abstract has been published before (journal name, issue, name of conference…) and provide a rationale for the resubmission.
2. Provide information about grants and references related to your abstract.
SUBMISSION STEP 8: FELLOWSHIPS & AWARDS
Indicate whether you want to apply for an ESHG Conference Fellowship or Early Career Award. Applicants must provide their (expected) date of graduation AND upload a document proofing the graduation/current studies.
SUBMISSION STEP 9: UPLOAD PROOF OF GRADUATION
Applicants for an ESHG Conference Fellowship or Early Career Award must upload a PDF proofing the graduation/current studies. If no document is uploaded, the application is invalid.
SUBMISSION STEP 10: SUBMISSION SUMMARY
- Once you have entered all information and reached the summary page, your submission has been received. You will receive a submission confirmation email and it is recommended to save it for your records.
- The summary page will display all information related to your abstract. You may save it as a PDF for your records.
- The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box(es).
- If you choose to delete the submission, this can be done at the bottom of this page. Please note that you will not be able to retrieve deleted submissions.
General Information on Abstract Submission and FAQ
Content – Authors
- Please note that you may be presenting author of only one paper, but co-author of any number of abstracts.
- Disambiguation of Presenting Author, First Author and Submitter
– Presenting Author is the person who will present the work (as talk or poster) at the conference. Note that you can be presenting author of only one abstract, but co-author of any number of abstracts.
– First Author is usually the person who did the main part of the research in the study. She or he can but does not necessarily have to be the presenting author. Shared first authorship cannot be reflected.
– Submitter is the person who enters the abstract information into the submission system. She or he can but does not necessarily have to be one of the authors. The system will pre-fill the first author with the contact data of the submitter, but this can be amended.
Acceptance criteria
- Multiple submissions with identical presenting authors will be automatically rejected.
- Identical submissions from different first authors will also be automatically rejected.
- Abstracts containing no results or structure will be rejected.
- Abstracts with the obvious goal of advertising corporate products or services, will be rejected.
- Abstracts presented at another meeting or already published will be considered. However, chances are that your work will only be accepted as a poster, not as a talk. There will be a step during the submission where you must indicate if the abstract has been presented or published before and where.
- Note that the presentation at the conference (in-person for orals and posters, online for e-posters) is the condition for the publication of the abstract in the electronic supplement of the European Journal of Human Genetics. Accepted abstracts will be published in the Journal after the conference.
- Accepted abstracts (except embargoed abstracts) will be made public via the conference app two weeks before the conference.
Recommended Browsers
- For optimum results when using the online submission system, it is recommended to use one of the following browsers: Google Chrome or Safari.
Corrections – Amendments
- The submission system stores the information in “real time”. The moment you reach the summary page your abstract is completed and has been received. However you will still be able to come back and make modifications until the deadline.
- Changes and amendments can be made until the submission deadline. Titles of submitted abstracts are displayed in your submission portal, together with the information on whether the submission is complete or incomplete. To edit one of your abstracts, simply click on the title.
- Incomplete submissions can be picked up and completed at a later stage. Submitters are able to login and select the incomplete abstract in the submission portal in order to continue the submission until the deadline.
Support
- For support during the submission process, please send an email to conference@eshg.org or call +43 1 405 13 83 14 between 9.00 – 17.00 hrs CET.