Please read the instructions carefully.
When entering the submission portal…
You need to create a new account to submit an abstract:
- If you are currently a member, have registered or submitted an abstract for ESHG 2025, you can use the same login details.
- If you have been a member of ESHG in the last 7 years, you already have an account. Click on “Forgot your password” and enter your e-mail address. You will receive an e-mail to reset your password. Once you have updated your password you can log in with your new credentials.
- If none of the above applies, click on “Create new account”. Fill in all required fields and save your personal information by clicking “Finish”. Following this, you will receive an e-mail with your personal account activation link (ATTENTION: link is only valid for 24 hours!). Once you have activated your account you can log in with your email address and password.
Note: Please also check your SPAM folder for the account activation email.
How to start the abstract submission…
Once you have logged into the submission portal, click on the “+New” button to start your abstract submission. If you cannot see this button, please make sure you are located in the tab labelled “Submissions”.
Read through the conditions carefully and confirm them.
SUBMISSION STEP 1: TITLE
- In the title, please use capital letters ONLY where necessary (e.g. “Detection of two novel large mutations in SLC7A9 by semi-quantitative fluorescent multiplex PCR”).
- Use italics only where required by nomenclature.
- DO NOT add line breaks in the title.
SUBMISSION STEP 2: TOPIC
Take the time to find the correct submission topic for your paper and select the most suitable topic from the list provided.
ESHG 2025 Abstract Submission Topics
SUBMISSION STEP 3: KEYWORDS
Please enter up to 3 keywords describing your work (at least 1 required).
SUBMISSION STEP 4: AUTHORS
- First you need to add the presenting author information. The contact details will be prepopulated from the profile information you supplied. In case you will not present the abstract at the conference, you can overwrite the information.
- In the next step you can add institutions, add co-authors, change who is presenting (marked in green), change the order of authors or add a consortium.
- To add a new author click on “Add Author” and check if the person is already in the system by entering their email address and clicking on “Search”.
- If the person is already in the system, you can select them from the provided list by clicking on “Add”. Review the prepopulated contact information, add any missing information and potential conflicts of interest, save and continue.
- If the person is not in the system yet, use the button “Enter your Author here!”, add all information, save and continue.
- A maximum of 50 authors with 3 institutions per author is allowed.
- DISCLOSURE INFORMATION: In order to help readers form their own judgments of potential bias in published abstracts, submitters are asked to declare any competing financial interests of all authors. Contributions of up to EUR 10.000,- (or equivalent value in kind) per year per company are considered “Modest”. Contributions above EUR 10.000,- per year are considered “Significant”.
SUBMISSION STEP 5: ABSTRACT TEXT
The text may be typed in or copy/pasted from an existing document. The abstract body should be structured as follows:
– Background
– Material and Methods
– Results
– Conclusion
Abstract format:
- The abstract text must not exceed 250 words.
- Do not include the title and authors in the abstract text.
- Grant references must be included in the step “Additional information”.
- Tables may be included (10 words will be deducted from the max. word count). You can either use the “Create a Table” function or copy/paste it from a word document.
- Graphics are NOT allowed.
- Special characters are widely supported.
- Download a sample abstract with instructions
SUBMISSION STEP 6: ADDITIONAL INFORMATION
1. Indicate whether your abstract is a regular, encore or trial in progress abstract. For an encore abstract please fill in where the abstract has been published before (journal name, issue, name of conference…) and provide a rationale for the resubmission.
2. Provide information about grants and references related to your abstract.
SUBMISSION STEP 7: AWARDS
Indicate whether you want to apply for an Early Career Award. Applicants must provide their (expected) date of graduation AND upload a document proofing the graduation/current studies.
SUBMISSION STEP 8: UPLOAD PROOF OF GRADUATION
Applicants for an Early Career Award must upload a PDF proofing the graduation/current studies. If no document is uploaded, the application is invalid.
SUBMISSION STEP 9: SUBMISSION SUMMARY
- Once you have entered all information and reached the summary page, your submission has been received. You will receive a submission confirmation email and it is recommended to save it for your records.
- The summary page will display all information related to your abstract. You may save it as a PDF for your records.
- The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box(es).
- If you choose to delete the submission, this can be done at the bottom of this page. Please note that you will not be able to retrieve deleted submissions.
General Information on Breaking Abstract Submission and FAQ
Content – Authors
- Please note that you may be the presenting author of a hybrid or e-poster, but not of an oral talk in any of the concurrent sessions.
- Can you submit a paper that has already been presented at another meeting or been published?
The work must be original/unpublished (submitted to Biorxiv/in press are acceptable) or published/presented after February 1, 2025.
- Disambiguation of Presenting Author, First Author and Submitter
– Presenting Author is the person who will present the abstract at the conference.
– First Author is usually the person who did the main part of the research in the study. She or he can but does not necessarily have to be the presenting author.
– Submitter is the person who enters the abstract into the submission system. She or he can but does not necessarily have to be one of the authors. The system will pre-fill the first author with the contact data of the submitter, but this can be amended.
Recommended Browsers
- For optimum results when using the online submission system, it is recommended to use one of the following browsers: Google Chrome or Safari.
Corrections – Amendments
- The submission system stores the information in “real time”. The moment you reach the summary page your abstract is completed and has been received. However you will still be able to come back and make modifications until the deadline.
- Changes and amendments can be made until the submission deadline. Titles of submitted abstracts are displayed in your submission portal, together with the information on whether the submission is complete or incomplete. To edit one of your abstracts, simply click on the title.
- Incomplete submissions can be picked up and completed at a later stage. Submitters are able to login and select the incomplete abstract in the submission portal in order to continue the submission until the deadline.
Support
- For support during the submission process, please send an email to conference@eshg.org or call +43 1 405 13 83 14 between 9.00 – 17.00 hrs CET.
