Please read the instructions carefully.

Abstract Format

  • You must use the abstract text template. The template is available for download on the online submission portal.
  • The abstract text must not exceed 250 words.
  • Do not include the title and authors in the abstract text.
  • Grant references must be included at the end of the abstract text.
  • Tables may be included (content included in the word count).
  • Graphics are NOT allowed.
  • Font: Arial
  • Font size: 11 pt
  • A maximum of 50 authors with 3 institutions per author is allowed. However, the size of the author block must not exceed 3,000 characters.
  • Remember that you may be presenting author of only one paper, but co-author of any number of abstracts.
  • Download a sample abstract with instructions

Before you get started…

Download the mandatory abstract text template from the online submission portal and type your abstract text in it. Save a copy of the file with the abstract text only (no title or authors) so you can use it for the file upload part during the submission process. The upload feature supports and converts tables within the document. Special characters are widely supported.

When entering the submission portal…

You need an account to be able to submit your abstract. On the home page of the portal you will have 2 options:

  • In case you participated in the ESHG 2021, 2022 or 2023 conference, you can use the same email and password that you used to access the virtual conference platform. In case you cannot retrieve your access data, please use the “request password” option.
    ATTENTION: The login for the abstract submission is not your ESHG member login.
  • If you did not participate in the ESHG 2021, 2022 or 2023 conference, you will have to create a new user account by clicking on “Create account”. Fill in all required fields and save your personal information by clicking “Create Account” in the online form.

How to start the abstract submission…

Once you are logged into the portal, you will see the abstract submission button labelled “Abstract Submission”. Click on the button to start your abstract submission. When clicking the “Abstract Submission” button you will have 2 options:

  1. Submit an abstract: This option allows you to start a completely new abstract submission. Step by step, follow the instructions for submission.
  2. View my abstract: This option allows you to continue working on your submission, review or edit your submitted abstracts. Please note that you will be able to edit your abstract until the submission deadline.

At the end of the process, you will see a summary of your submission (“Summary“), in which you may save or print an overview of your abstract. Once you are satisfied with your submitted data you must click on the “submit” button on this last step to complete your submission. After clicking on the “submit” button, you will receive a submission confirmation email. Your abstract should now show as complete in the submission module.

General Information on Abstract Submission and FAQ

Content – Authors

  • Please note that you may be presenting author of only one paper, but co-author of any number of abstracts.
  • Disambiguation of Presenting Author, First Author and Submitter
    – Presenting Author is the person who will present the work (as talk or poster) at the conference. Note that you can be presenting author of only one abstract, but co-author of any number of abstracts.
    – First Author is usually the person who did the main part of the research in the study. She or he can but does not necessarily have to be the presenting author. Shared first authorship cannot be reflected.
    – Submitter is the person who enters the abstract information into the submission system. She or he can but does not necessarily have to be one of the authors. The system will pre-fill the first author with the contact data of the submitter, but this can be amended.

Acceptance criteria

  • Multiple submissions with identical presenting authors will be automatically rejected.
  • Identical submissions from different first authors will also be automatically rejected.
  • Abstracts containing no results or structure will be rejected.
  • Abstracts with the obvious goal of advertising corporate products or services, will be rejected.
  • Abstracts presented at another meeting or already published will be considered. However, chances are that your work will only be accepted as a poster, not as a talk. There will be a step during the submission where you must indicate if the abstract has been presented or published before and where.
  • Note that the presentation at the conference (in-person for orals and posters, online for e-posters) is the condition for the publication of the abstract in the electronic supplement of the European Journal of Human Genetics. Accepted abstracts will be published in the Journal after the conference.
  • Accepted abstracts (except embargoed abstracts) will be made public via the conference app two weeks before the conference.

Recommended Browsers

  • For optimal results when using the Online Submission System, it is recommended that you use one of the following browsers: Google Chrome 33 or higher, Internet Explorer 8.0 or higher, Mozilla FireFox 16 or higher, Safari 5.0 or higher.

Corrections – Amendments

  • The title of your abstract is displayed in the “View my abstract” section, together with the information on whether the submission is complete or incomplete. To edit the abstract, simply click on the button “Edit”. After clicking on this button you will be redirected to your abstract data. On this page you can start editing your abstract by clicking the respective steps in the menu bar. After making any changes, please return to the “Summary” page and click on the “submit” button to save your changes.
  • Changes and amendments can be made until the submission deadline. In case of a mistake during the submission, it is not necessary to re-submit a new abstract. Simply go to “View my abstract”, click on the edit button next to your abstract, click on the step to be amended and make the correction. Then go to the step “summary” and click on the “submit” button to save your changes.
  • Incomplete submissions can be picked up and completed at a later stage. Authors are able to login and to select the incomplete abstract in the “View my abstract” section in order to continue the submission until the deadline.
  • The submission system stores the information in “real time”. The moment you reach the summary within the submission process and clik on the button “submit” your abstract is completed and has been received. You will receive a submission confirmation email. However you will still be able to come back and make modifications until the deadline.
  • Please make sure to save the submission confirmation email for your records.

Support

  • For support during the submission process, please send an email to conference@eshg.org or call +43 1 405 13 83 14 between 9.00 – 17.00 hrs CET.