Registration

Registration for ESHG 2025 will open in January 2025.

The European Society of Human Genetics is planning the 2025 conference as a hybrid conference. This will allow attendees to participate in-person or online through a dedicated ESHG virtual conference platform. More information can be found below.
If you have any questions please contact the organisers at conference@eshg.org.

Participants can only register for the full conference. It is not possible to book day tickets.

If you are an Invited Speaker, ESHG Board or Committee Member, Workshop or G2G Contributor, External Reviewer, Sponsor or Exhibitor, please DO NOT register here. Wait for a separate personal registration link to be sent to you via email.

1. Registration Fees

Registration fees DIFFER for in-person and online-only participation. Please choose your ticket type during the registration process accordingly. Due to different VAT regulations, a change from in-person to online-only or vice versa, will result in a cancellation and new ticket purchase!

Become a member of the ESHG and save on your conference registration fee!
If you become a member of the ESHG, you can benefit of the reduced conference registration fees for members.
Check out the membership rates here to calculate prices (e.g. get a 1 year membership for € 100 and save between € 130 and € 240 on your conference registration).

Should you not know your Membership ID during the registration process, please indicate “unknown” or “pending” if you just signed up, in the appropriate box.

REGISTRATION FEES ¹	until April 10 (reduced rate)	from April 11 – May 08 (regular rate)	from May 09 – May 27 (late rate)	Online-only participation (until Nov. 2025)
	Members / Non‑Members	Members / Non‑Members	Members / Non‑Members	Members / Non‑Members
Regular Participants	EUR 380 / EUR 580	EUR 510 / EUR 730	EUR 580 / EUR 820	EUR 220 / EUR 350
Senior Counsellors ² & Technicians ³ and Post-docs⁴ Senior Counsellors: >3 years Senior Lab Technicians: >6 years Senior Post-docs: >3 years	EUR 270 / EUR 400	EUR 390 / EUR 540	EUR 465 / EUR 610	EUR 160 / EUR 235
Junior Counsellors ² & Technicians ³, Post-Docs⁴ & Medical Residents⁴ Junior Counsellors: <3 years Junior Lab Technicians: <6 years Junior Post-docs: <3 years Medical residents in training	EUR 220 / EUR 360	EUR 330 / EUR 490	EUR 400 / EUR 560	EUR 160 / EUR 235
Genetic Nurses⁴, Postgraduate Trainees⁴ Trainees in Diagnostic Laboratory Genetics⁴Masters or PhD students⁵	EUR 200 / EUR 310	EUR 300 / EUR 450	EUR 370 / EUR 520	EUR 120 / EUR 170
ESHG Emeritus Members ⁶	EUR 255 / N/A	EUR 370 / N/A	EUR 440 / N/A	EUR 160 / N/A
Students ⁷	EUR 140	EUR 195	EUR 255	EUR 100
Participants from Low & Middle income countries ⁸	EUR 255 / EUR 330	EUR 255 / EUR 330	EUR 255 / EUR 330	EUR 160 / EUR 200
Lunch Bag (per day)⁹	EUR 24,40	EUR 24,40	N/A	N/A
Networking Evening ⁹	– Participants: EUR 70.- – Students/Postgraduate Trainees: EUR 50.-
Young Human Geneticists Networking Event ⁹	– Participants: EUR 20.-

¹ All registration fees include the applicable VAT.²Applies to non-MD/PhD-Counsellors. Please provide a confirmation signed by the head of department at the moment of your registration.
³Technicians are proficient to perform work in scientific laboratories. Contrary to postdocs they are not “in training”. Please provide a confirmation signed by the head of department at the moment of your registration.
⁴ Please provide a confirmation signed by the head of department/Institution specifically referring to the number of years in a given position or the career level, at the moment of your registration.
⁵Applies to Master/PhD students working towards a degree in human genetics or an associated field. Please provide a confirmation signed by the head of department at the moment of your registration.
⁶Open to those who have retired from their practice, are over 65 years of age and have an active emeritus membership.
⁷ Applies to undergraduate students at university/college level who have not finished any medical degree yet. Please provide a copy of a Student’s ID or a confirmation signed by the head of department at the moment of your registration.
⁸Applies to a selected list of countries. See below under section 7 and check if you qualify.
⁹Lunch Bags and Networking Evening tickets need to be purchased separately during your conference registration process. Check below in section 10 and 11 for more details. Young Human Geneticists Networking Event tickets can only be purchased by Junior Counsellors & Technicians, Post-Docs, Medical Residents, Master and PhD Students or Students.

Registration fees are currently under review and will be available soon.

GROUP REGISTRATION

ESHG also offers a group registration possibility for groups of more than 10 people. The group coordinator will have to create an account and log in accordingly.

Please note that group registration is only possible for in-person participation. For online participation every participant will have to register individually and complete the registration process.

If you have any questions or encounter problems during group registration, please e-mail us at conference@eshg.org

2. When do I need to decide on the participation mode?

There will be two different types of participation mode for the 2025 conference: in- person and online. Please note that you need to decide on your participation mode during the registration and prior to the ticket purchase!

Due to different VAT regulations, a change from in-person to online-only or vice versa, will result in a cancellation and new ticket purchase. Please note that deadlines for different fees and cancellation dates do apply.

Please note that we cannot do any name changes on the individual registration. If you cannot attend the conference you will have to cancel your registration (all according deadlines apply) and a new registration needs to be issued. See point 6 for more information.

3. What is covered by the registration fee?

For in-person participation, the fee above gives you access to both, the in-person conference and the virtual conference platform.

At the in-person conference

Admission to all scientific sessions, exhibition and networking mixer
Coffee/tea during breaks from Saturday, May 24 to Tuesday, May 27, 2025

Virtual Conference Platform

Access to interactive online live-streamed sessions through the virtual conference platform
Access to recorded on-demand sessions through the virtual conference platform until 6 months after the conference
Accesss to digital posters
Access through the virtual platform to corporate satellites or sponsor content, if available.

If you opt for an online-only participation, you will have access only to the virtual conference platform with the services listed above.

4. I need an invoice for my registration fee. How do I get it?

Step 1: Registration is necessary

Access the Registration Form and follow the steps to register for the meeting. You will have the possiblity to enter an Invoice Address, different from your personal one (e.g. your university, institution, a company, etc) and a VAT number, if applicable. Please note: if you need to change your invoice address after you have completed the registration process and the invoice has been already issued, the conference organizer reserves the right to charge an additional fee due to the manual work attached to this process.

Step 2: Payment Step

Payment by credit card: Once the credit card payment has been processed, an invoice will be automatically generated as pdf and sent to you by email.

Payment by bank transfer: By choosing “Bank transfer” as means of payment, a so-called “Purchase Order” (P.O.) will be generated as pdf and sent to you by email. This purchase order is a very common document accepted as payment request by institutions all over the world. Once we have received the payment by bank transfer, an invoice will be automatically generated as pdf and sent to you by email.
Note that even if you chose “Bank transfer” initially, you may still come back and change the payment methods to credit card in the tab “Bookings”.

Please note that for tax reasons, it is not possible to issue an invoice before the registration and a payment have been received.

5. Cancellations and refunds

Notice of cancellation (e.g. in case of sickness, lack of funding or any other personal reasons) must be made in writing by e-mail to the ESHG Conference organisers: conference@eshg.org

The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. The cancellation will not be effective until a written acknowledgement from the ESHG Conference organisers is received. Please note that a refund will only be made to the person acquiring a ticket and not to the named delegate if different from the original buyer.

No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers or any other incidents during the conference, which are beyond the control of the conference organisers. By registering to the ESHG 2025, delegates agree that neither the organising committee nor the conference organisers assume any liability whatsoever. Delegates are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance. Cancellations made after the deadline (May 8, 2025) cannot be refunded for any reason.

6. Participants from Lower & Middle Income Countries

Participants from low & middle income countries qualify for reduced registration fees. Check below if you qualify:

7. Press Registration

The conference is open to bona fide representatives of print and electronic media. Registration is free of charge to journalists in possession of a valid, recognised press card and who intend to report from the conference. Freelance journalists must also present a commissioning letter on headed paper from a recognised news organisation or publication. Please register online and upload your valid Press-ID.

Representatives of public relations companies, advertising agencies, marketing companies, pharmaceutical companies and their publications are not allowed to register as media.

8. Accompanying Persons

Based on European compliance regulations, the ESHG Conference is only accessible to professionals, industry representatives and other stakeholders in the area of human genetics. It is not possible to purchase any accompanying tickets for non-healthcare professionals or children.

9. Information on Lunch Bags

Lunch bags needed to be pre-ordered and paid online. Orders will not be refunded in case in-person attendance is not possible or lunch bags are not collected onsite.

Regular, vegetarian and special (=vegetarian, lactose free and gluten free) options were available for selection.

Please take care of your lunch vouchers on site. They will be printed together with your badge. If you lose them, we cannot hand them out again to you due to reasons of fraud. So please bring them with you on each according day and do not lose them.

10. Networking Evening

The networking evening is a great opportunity to meet with friends and colleagues from around the world in a relaxed atmosphere, enjoying the charm and fascination of Milan.

Tickets need to be purchased separately during the registration process. Please note that the number of tickets is limited and will be sold on a first-come-first-serve basis.

11. Confirmation of Registration

All delegates will receive written confirmation of registration by e-mail when the registration form has been submitted and the payment has been credited to the conference account.

To avoid the spread of COVID-19 and to guarantee a safe conference for our delegates and industry partners,the conference organisers will strictly follow the rules stated at the time as issued by the Austrian authorities (click here to see the current measures for the conference). In addition, the conference organisers have the right to implement even stricter regulations.

For the duration of the conference, any legal regulations in force at the time of the event shall apply. Prior to the conference, the relevant regulations will be published on the conference website in accordance with the governmental decrees. With your registration and participation in the conference, you engage to comply with the applicable regulations.

Please note, that regulations can change at short notice so please be sure to visit our conference website frequently. Please be aware that travel regulations may differ from country to country. Inform yourself about travel restrictions on the official websites of the embassy or consulate in your country.

By registering to the ESHG 2022 Conference, delegates agree to comply with all the national regulations and those stipulated by the ESHG Conference organisers. Please visit the official websites below for updated requirements by the European, Austrian and Viennese authorities:

Austrian country entry requirements: https://www.oesterreich.gv.at/en/themen/coronavirus_in_oesterreich/pre-travel-clearance.html
COVID-19 measures for meetings taking place in Vienna: https://www.vienna.convention.at/en/event-planning/covid-19 (Please see the page labelled “Meeting related updates”, for requirement to attend a meeting in Vienna. For the ESHG the regulations of 2000 participants events apply.)
COVID-19 European Medicines Agency approved vaccines: https://www.ema.europa.eu/en/human-regulatory/overview/public-health-threats/coronavirus-disease-covid-19/treatments-vaccines/covid-19-vaccines

This information will constantly be updated based on the most up-to-date measures.

By purchasing a non-transferrable multi-purpose voucher, delegates will be able to decide until the conference their mode of participation (in-person or online). Given that the interactive online live-stream participation is possible until the very last minute of the conference, no refunds will be granted should the delegate not be able to travel due to COVID-19 national or international measures.

12. Registration schedule

January 2025	Registration opens
April 10, 2025:	Cancellation deadline (75% refund) Reduced rate registration deadline
May 06, 2025:	Last day to select bank transfer as payment option
May 08, 2025:	Cancellation deadline (25% refund) Regular rate registration deadline
May 24-27, 2025:	ESHG 2025 – Milan, Italy

Registration Fees ¹

PAYMENT RECEIVED:	*until May 20 (reduced rate)*	*from May 21 (regular rate)*
ESHG-Members ²	EUR 120.-	EUR 150.-
Non-Members	EUR 160.-	EUR 190.-
Undergraduate & Graduate Students ³	EUR 120.-	EUR 150.-

¹All registration fees include 20% Austrian VAT.
² Become a member of the ESHG and save on your conference registration fee!
³Applies to undergraduate & graduate students (MSc/PhD) working towards a degree in human genetics or an associated field. You will need to upload a copy of a Student’s ID or a confirmation signed by the head of department at the moment of your registration.

When registering for the conference, you will have to agree to the General Terms & Conditions for participants.

ONLINE REGISTRATION ACCESS

What is covered by the registration fee?

During the conference …

Access to all scientific sessions on the virtual platform (live sessions & on-demand sessions)
Access to all e-posters on the virtual platform
Access to all corporate satellites and sponsor pages
Access to the ESHG Networking Hub chat groups

After the conference …

Access to watch all recorded live sessions as well as on-demand content of the conference until November 1, 2021.

Payment modalities

Payment of Registration Fees, may be made in EURO by:

Credit Card: Mastercard, Visa and Diners Club.
Bank Transfer option will be possible only until August 1, 2021.
Payments need to be made without charges to the beneficiary. Clearly state the registration number, invoice number and participant’s name when processing the transaction.

Cancellations and refunds

Notice of cancellation must be made in writing by e-mail to the Conference Office: conference@eshg.org
Registration fees may be refunded if written cancellation has been received as follows:

– until June 30, 2021 :	full refund
– from June 30, 2021:	no refund

The cancellation will not be effective until a written acknowledgement from the Conference Office is received. In the case of over-payment or double payment, refund requests must be made in writing and sent to the Congress Office by e-mail. No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers or any other incidents during the conference, which are beyond the control of the conference organisers.

No exceptions to the refund policy can be made, including health or family issues. By registering to the ESHG 2021 – virtual conference, participants agree that neither the organising committee nor the conference office assume any liability whatsoever.

Reverse Charge

If your registration fee is paid on behalf of a business/company based within the European Union, you may opt to pay the VAT in your own country (REVERSE CHARGE). To claim reverse charge, please enter a valid VAT number in your online registration (under the step “payment”). If the system identifies the VAT number to be valid, only the net amount will be invoiced.

Note: Because the conference organiser is based in Austria, Austrian businesses cannot claim reverse charge.

Press Registration

The conference is open to bona fide representatives of print and electronic media. Registration is free of charge to journalists in possession of a valid, recognised press card and who intend to report from the conference. Freelance journalists must also present a commissioning letter on headed paper from a recognised news organisation or publication. Please send your request and scan of your valid Press-ID to: conference@eshg.org

Once your request has been confirmed, we will send you the link to complete your online registration. Representatives of public relations companies, advertising agencies, marketing companies, pharmaceutical companies and their publications are not allowed to register as media.

Registration schedule

February 1, 2021	Registration opens
May 20, 2021	Reduced rate registration deadline
June 30, 2021	Cancellation deadline (100% refund)
August 1, 2021	Closure of bank transfer payments option
August 28-31, 2021	ESHG 2021 – Virtual Conference

General Terms & Conditions

Our Data Protection Policy

How to become an ESHG member

ONLINE REGISTRATION ACCESS

Welcome to the European Human Genetics Conference
Hybrid Conference
Milan, Italy

May 24–27, 2025

Welcome to the European Human Genetics Conference
Hybrid Conference
Milan, Italy

May 24–27, 2025

Registration

Registration for ESHG 2025 will open in January 2025.

1. Registration Fees

GROUP REGISTRATION

2. When do I need to decide on the participation mode?

3. What is covered by the registration fee?

At the in-person conference

Virtual Conference Platform

4. Payment modalities

4. I need an invoice for my registration fee. How do I get it?

5. Cancellations and refunds

6. Participants from Lower & Middle Income Countries

7. Press Registration

8. Accompanying Persons

9. Information on Lunch Bags

10. Networking Evening

11. Confirmation of Registration

13. COVID-19 Regulations

12. Registration schedule

Registration Fees ¹

What is covered by the registration fee?

Payment modalities

Cancellations and refunds

Reverse Charge

Press Registration

Registration schedule

Welcome to the European Human Genetics Conference Hybrid Conference Milan, Italy

May 24–27, 2025

Registration

Registration for ESHG 2025 will open in January 2025.

1. Registration Fees

GROUP REGISTRATION

2. When do I need to decide on the participation mode?

3. What is covered by the registration fee?

At the in-person conference

Virtual Conference Platform

4. Payment modalities

4. I need an invoice for my registration fee. How do I get it?

5. Cancellations and refunds

6. Participants from Lower & Middle Income Countries

7. Press Registration

8. Accompanying Persons

9. Information on Lunch Bags

10. Networking Evening

11. Confirmation of Registration

13. COVID-19 Regulations

12. Registration schedule

Registration Fees 1

What is covered by the registration fee?

Payment modalities

Cancellations and refunds

Reverse Charge

Press Registration

Registration schedule

Welcome to the European Human Genetics Conference
Hybrid Conference
Milan, Italy

Registration Fees ¹